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The Old Students
Association of xxxxx College,
Colombo encourages Branch Associations
outside Sri Lanka for the purpose of assisting in achieving its objectives. Conditions of membership of the Branch Associations should be the same as that of the parent
Union. Each Branch Association shall be managed and administered according to
the constitution of the
Old Students Association of xxxxx College, Colombo. Every Branch Association
shall furnish once a year the
Annual Report together with the audited Statement of Accounts which may be
incorporated with the Union’s statements of Accounts and reports.
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Branch Associations
have no authority to issue Sponsor Letters.
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If Branch Associations are
collecting funds for any project,
prior approval should be obtained from the Old Students Association of
Vivekananda College, Colombo.
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The objectives of
the Association shall be,
To foster social interaction and
fellowship and welfare of the
College among the past students of xxxxx
College Colombo.
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To establish a bond of unity among
the Old Students of the College and to foster in them a true feeling of
loyalty to their alma mater.
To encourage the
religious, educational,
cultural and
recreational activities of the past students of the College.
To
foster unity among
the Old Students and seek their
assistance to help the school and to promote the Old Students to do their
duty by the school and country.
To
promote and advance
the general welfare of past students of xxxxx College,
Colombo.
All past students of xxxxx College, Colombo, who have completed either
at least two years of study in the advanced level or a cumulative period of
three years in school
and who have
not been expelled from the College will be eligible, provided that the Association
shall have the power at its
discretion, to consider and if deem fit to approve the application
for membership, of any old boy who does not fall within the criteria
stipulated herein before.
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Members
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Any
person wishing to join the Old Students Association shall apply in writing in a prescribed form
to the Hony. Secretary of the branch Association for membership and be proposed and
seconded by a member of the Association. If the Old Students Association of Colombo approves such application, then such person
shall be enrolled as a member
only if that member is already a
member of the Old Students Association of Colombo.
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Fees & Subscription
Every Member shall pay the applicable
Membership Fees/ Subscription.
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Powers and
duties of the Branch Association
To elect members.
To accept gifts, contributions etc., from public and incur expenditure in carrying out the objectives of the Association.
To make grant for any specified purpose whenever
needed, to accept and hold any property movable or immovable vested in
it by any grant or donation.
To invest the funds of the Association and
communicate with the
public, with Government departments or any agency with a
view to furthering its objectives.
To make by-laws for the conduct of its meeting for the
functioning of its committees, for the election of members of the Association
and termination of membership, for the assignment of duties to its
office-bearers, for the keeping of proper Accounts and Minutes of meeting and
for such other purposes as may be
necessary in carrying out its objectives.
To decide on any question regarding the interpretation
of rules.
The Association may also appoint any other committee
which are considered necessary and delegate to them such powers.
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Meetings
To approve the constitution of the Branch Association.
To
perform such other duties as may be delegated to it by the Parent Association,
and in carrying out such functions and performing such other duties it shall
have the same powers as are vested in the Association, subject to the vote of
the Association.
To perform any other function which it deems
necessary subject however to the provisions
of the Constitution.
All funds
of the Association shall in
the first instance be deposited in the
Bank Account maintained by the Association.
Funds
received from the collection of
membership subscriptions shall be deposited in such fixed deposit as
the Association shall direct and may be uplifted and reinvested as in the
opinion of the Parent Association.
Other funds
received shall be used in a manner
which the Association may think fit
and proper.
Annual General Meeting
Annual General Meeting
shall be held every year and notice should be given to members.
The Annual
Report and Audited Accounts of the preceding financial year should be submitted
for the approval of the members.
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Notices
The notice
shall be deemed
to be duly
given to all members and inform the parent Association.
All notice shall
contain the Agenda and Business to be considered at such meeting.
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Termination of
Membership
Any person failing to attend three
consecutive meetings of the Association without a valid excuse shall cease to be a
member of the Association. Any
member may be suspended or expelled from membership by an order of the
Association if he is found guilty of any conduct to the interests and/or good
name of xxxxx College, Colombo.
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The Financial
Year
The Financial
year of the Association shall be from
the 1st April to the 31st March every year except in the year that the Constitution
is adopted.
Auditors
Auditor shall be
elected annually at the Annual General Meeting of the Association.
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Indemnity
Every member of the Association or its Executives shall
be indemnified against
all costs, losses, damages,
or expenses which he may incur or become liable to by reason of any contract
or arrangement entered into or act or thing done or made in good faith by
such member or officer in any way in the discharge of its duties.
Others
If any area is not covered in the above terms and conations, Parent
Association, namely xxxxx College Old Students
Association Constitution is applicable.
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